DRAFT MINUTES

of the Annual General Meeting of the Contemporary Calgary Arts Society

Friday, November 20, 2020

Call to Order

Elizabeth Carson acted as Chair and called the meeting to order at 5:06 pm.

1. Appointment of Secretary
• Natasha Pashak was appointed as Secretary of the meeting.

2. Notice of Meeting
• Natasha Pashak confirmed that the required Notice of Meeting for this Annual

General Meeting was duly delivered to Members.

3. Confirmation of Quorum
• The Chair confirmed the required number of Members present and declared the meeting regularly called and properly constituted for the transaction of business.

4. Approval of Agenda
• Meeting materials were available at the entrance to the meeting, including the

Agenda, previous Meeting Minutes, Audited Financial Statements for the fiscal year ended June 30, 2019 and the fiscal year ended June 30, 2020 and biographies of candidates for election to the Board.
• Tom Graham moved and Doug Olson seconded a motion to approve the Agenda as presented. Motion carried

5. Approval of prior Meeting Minutes
• Tom Graham moved and Dr. John Lacey seconded a motion to approve the

Minutes from the AGM held August 26, 2019, as presented. Motion carried

6. Introductions
• The Chair introduced present Contemporary Calgary staff; David Leinster, Ryan Doherty, Chris Petrik and Alison Andersen.

7. Report from the Chair
• The Chair thanked Contemporary Calgary staff and Board members for an extraordinary year.

8. Report from the CEO
• David Leinster provided an overview of the organizational milestones and the exhibition and community programming of the past year and what’s to come. Highlights during this period included:
o August 30, 2019 - Federal government announced a commitment of $30M
o KPMB and Gibbs Gage Architects finalized schematic design.
o With tremendous support from Jackie Flanagan the Flanagan Family Gallery renovation was complete.
o January 23, 2020 - officially reopened with Planetary (36 Calgary based artists) and Luke Jerram’s Museum of the Moon with over 1,200 attending the opening.
o Welcomed 7,000 visitors.
o 600% increase in membership in a ten-month period.
o LOOK2020 welcomed over 1,000 members of the community and raised
nearly $500,000.
o March 15, 2020 - mandated closure due to COVID-19.
o Launched a national partnership: FieldTrip Art Across Canada including 46 participating institutions.
o Launched an online extension of Collider: In-Residence Artist in Residency including over 300 artists from over 60 countries.
• Challenges
o Lost revenue from admission and facility rentals.
o Call for action around racial injustice.
o Board and Staff committed to take anti-racism and equity training.
o Created an online residency for space for BIPOC artists.
o In response to our Black Lives Matter Statement artists in Collider expressed concern and accounts of criticism of systemic racism.
o Collider was meant to be inclusive by nature, however we failed the artists in how we supported them and are taking action to improve.
o Created an Inclusion, Diversity, Equity and Accessibility committee.
o The feedback from the community is considered a gift—an invitation to be and do better.

9. Updates
• September 17, 2020 - reopened with Yoko Ono and Omar Ba.
• Exhibitions well received with an average of 52% of pre Covid attendance.
• Everywhere We Are to open in late February 2021.
• As we look ahead to the next 8 months we will focus on diversity, strategic planning and revenue generation.

10. Audited Financial Statements and Treasurer’s Report
• Tom Graham presented Financial Statements for the fiscal year ending June 30,

2019 and the fiscal year ending June 30, 2020 and the auditor’s report thereon.

11. Election of Directors
• Natasha Pashak nominated and Dr. John Lacey seconded the following to be Directors of the Society for a term of two years, to hold office until the next appropriate Annual Meeting of the Society or until their successors are appointed, subject to the provisions of the Societies' Act (Alberta), the by-laws of the Society:

Jeremy Barretto
Usman Jutt
Donna Kwan
Dr. John Lacey
Toyin Oladele
Kelly Streit
Peter Tertzakian
Sarah Vandaiyar
Motion carried

• The Chair declared all nominees duly elected Directors of the Society.

12. Appointment of Auditors
• Tom Graham moved and Doug Olson seconded a motion to appoint the firm KPMG LLP, Chartered Accountants, as auditors of the Society until the next fiscal year. Motion carried

13. Other Business
• No additional business was brought before the Meeting.

The meeting terminated at 5:49 pm.