DRAFT MINUTES

of the Annual General Meeting of the Contemporary Calgary Arts Society

Monday, August 26, 2019

Call to Order
Jay Mehr acted as Chair and called the meeting to order at 6:18 pm.

  1. Appointment of Secretary

    1. Natasha Pashak was appointed as Secretary of the meeting.

  2. Notice of Meeting

    1. Natasha Pashak confirmed that the required Notice of Meeting for this Annual General Meeting was duly delivered to Members.

  3. Confirmation of Quorum

    1. The Chair confirmed the required number of Members present and declared the meeting regularly called and properly constituted for the transaction of business.

  4. Approval of Agenda

    1. Meeting materials were available at the entrance to the meeting, including the Agenda, previous Meeting Minutes, Audited Financial Statements for the fiscal year ended June 30, 2018 and biographies of candidates for election to the Board.

    2. Tom Graham moved and Elizabeth Carson seconded a motion to approve the Agenda as presented. Motion carried

  5. Approval of prior Meeting Minutes

    1. Tom Graham moved and Caitlind Brown seconded a motion to approve the Minutes from the AGM held May 30, 2018, as presented. Motion carried

  6. Report from the Chair

    1. The Chair celebrated the achievements of the past year and the management team. He thanked all who have contributed towards realizing the vision of Contemporary Calgary, and its predecessor organizations, over the past 40 years. Now is the time to bring the project over the finish line.

  7. Report from the CEO

    1. David Leinster provided an overview the organizational milestones and the exhibition and community programming of the past year. Highlights during this period included:

      1. June 18, 2019 - Announcement of lease agreement proposal for the Planetarium at City Hall with the Mayor.

      2. Growing team to a full-time staff of 7. Ryan Doherty appointed as Chief Curator.

      3. January, 2019 - Announcement of Gibbs Gage Architects (Calgary) and KPMG Architects (Toronto) as prime consultants.

      4. March, 2019 - series of community open houses about the future of the Planetarium, with over 600 attendees. Before Digital: Post 1970 Photography in Alberta presented in partnership with the IKG. “Woonondowin - We Hear Them” presented in partnership with Stride Gallery.

      5. April 15, 2019 - Business and Facility Plans submitted to, and accepted by, the City of Calgary.

      6. June 2, 2019 - first exhibition in the Planetarium opened: Brutal Visions, A Future City from the Past and Collider - an open studio artists in residence program. Since June 2, 1500 have visited the gallery.

      7. Memberships are up 317%

      8. Partnerships have included Swallow-a-Bicycle Theatre as part of the Ignite Festival and d.talks for an evening with Douglas Cardinal followed by an inter-tribal round-table with REDx.

      9. June 15, 2019 - signing of the 25-year lease with the City of Calgary for the Planetarium.

    2. Areas of focus for the 2019/2020 year include:

      1. Operational Readiness - includes developing procedures, getting to know the facility, developing relationships with suppliers and preparing to open 6 days per week when the North Gallery renovation is complete in January.

      2. Building Project - awaiting the Schematic Design report and scale project model, advancing fundraising efforts from the private sector, continuing conversations with the Provincial and Federal Governments, beginning the detailed design phase of the project. Target completion date is summer 2023.

      3. Fundraising and Development - includes: submitting operational funding applications to public funding agencies to reflect our growth and larger-scale of operations, including CADA, the AFA and the Canada Council; Growing corporate and private sponsors for exhibitions and public programs; hosting another LOOK Gala event.

      4. Programming and Partnerships - In order to be resilient and adaptive during transitional moments, we seek to explore the context, history relationships and ambitions that have shaped and will continue to shape this location as a “PLACE”. We will explore Contemporary Calgary through 3 lenses:

        1. Our new home - its architecture and its legacy in our city;

        2. Our land - its rich history, geographies and ecosystems; and,

        3. Our people - celebrating those that shape our organization past and present, far and wide.

    3. Thank you to staff, the Board of Directors, volunteers and members for the society for all of the support and encouragement and for contributing to the successes of the past year.

  8. Audited Financial Statements and Treasurer’s Report

    1. Tom Graham presented Financial Statements for the fiscal year ending June 30, 2018 and the auditor’s report thereon.

  9. Election of Directors

    1. Natasha Pashak nominated and Doug Olson seconded the following to be Directors of the Society for a term of two years, to hold office until the next appropriate Annual Meeting of the Society or until their successors are appointed, subject to the provisions of the Societies' Act (Alberta), the by-laws of the Society:

Caitlind Brown 

Deanna Burgart

Elizabeth Carson 

Chris Cran 

Tom Graham

Cassandra McCauley

Jay Mehr

Douglas Olson

Steven Pilz

Carol Ryder

Linda Shea

Helen Zenith 

Motion carried

    1. The Chair declared all nominees duly elected Directors of the Society.

  1. Appointment of Auditors

    1. Tom Graham moved and Carol Ryder seconded a motion to appoint the firm KPMG LLP, Chartered Accountants, as auditors of the Society until the next fiscal year. Motion carried

  2. Other Business

    1. No additional business was brought before the Meeting.

The meeting terminated at 6:55 pm.